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Booking Procedures & Charges

Booking Procedures

Courses and activities organized by the Physical Education Section will have priority in using the various sports facilities.

Activities to be held at any booked sports facilities should be specific to that sports facility, such as basketball activities at the

Outdoor Basketball Court, Dance/Yoga/Taichi/Martial Arts/Judo activities to be held at the Practice Gymnasiums, etc.

If the booking of the Practice Gymnasium is for sports activities that require special equipment, such as Kendo, Fencing, martial art

equipment, etc., the user must solicit approval from the Physical Education Section beforehand. Otherwise, the user will not be allowed to

use the sports facility booked.

Recognized student bodies or department units intending to organize sports activities/competitions at the sports facilities should submit

a sports activity proposal to the PE Section for consideration and approval.

Casual Booking By Individuals

Web Booking

1. Accessing the Sports Facilities Booking & Information System (SFBI):
   Connect to the Internet and open the CityUHK Homepage, select current students or staff. Login to e-Portal with your CityUHK Electronic ID and password. Under "Facilities Booking" and select "SDS Sports Facilities Booking & Information", type in your email account and password to log into the system.
   Or
   At your browser, type in the following URL address: http://www.ncm2.xyz/sds/web/pesports_bookingsystem.shtml
2. Time of Services
   Mon - Sun: 08:00 - 23:59 (except public holidays)
3. Deadline for Payment
   To confirm booking(s), users should bring their CityUHK I.D. cards to the Physical Fitness Room/ P.E. General Office to settle payment on or before the specified time shown on the system.

Booking In Person

1. Bookings may be made up to one week in advance at the following times and locations:

   	P.E. General Office  Flat B, 6/F., Block 1, To Yuen Building	Physical Fitness Room Purple Zone, 4/F, Yeung Kin Man Academic Building
   Monday to Friday	08:45 - 12:40 14:00 - 17:25	08:00 - 21:00
   Saturday & Sunday	Closed	08:00 - 21:00

2. Booking of vacant facilities on the day of use may be made at the Physical Fitness Room during its opening hours.
3. Bookings must be made in person and users must produce their valid City University I.D. cards when bookings are made.
4. A Sports Facilities Booking Confirmation Email will be sent to the user upon payment of the appropriate fee of the sports facility. Fees paid are non-refundable. When using the facilities, users must produce their CityUHK ID for verification.
5. A user may only make one advance booking per day for any one type of facility.

Advance Booking of Sports Facilities
For organizing of sports activities/events at any sports facilities, authorized student clubs or departments can submit sports activity proposals to the PE Section for consideration.
All advance bookings must be submitted to the PE Section at least two weeks in advance, but no earlier than three months before.
Advance bookings will be considered by first-come-first-serve, and the PE Section will have the final decision should there be more than one booking request for the same time slot. The sports activities organized by the PE Section will have priority on the use of the sports facilities.

Booking of physical fitness room

Only qualified users may book and use the physical fitness room.

Qualified users are those who have taken the physical fitness courses offered by the Physical Education Section. Those who can produce evidence that they have taken similar courses elsewhere may also be considered as qualified users by the Physical Education Section.

Bookings of the physical fitness room will be automatically cancelled if the users do not show up within 15 minutes of the reserved time. Such cancelled bookings may be booked by other users on the spot.

Facilities Charges

^@ Opposite to the student residence halls

⁺ Purple Zone, 4/F, Yeung Kin Man Academic Building
^% James Liu Multi-Purpose Room, 4/F, Bank of China (Hong Kong) Complex
* G/F, Li Dak Sum Yip Yio Chin Academic Building (near lifts 3 & 4)

^# Hu Fa Kuang Sports Centre